Rapid Entry for Stone Edge Invoices

Manually entering vendor invoices into Stone Edge Order Manager is time-consuming, error-prone, and often delays order processing — especially when invoices are received via email, PDFs, or from drop ship vendors.

Rapid Entry automates this process by extracting invoice data and staging it for review before it enters your system.

Instead of keying invoices line-by-line, your team reviews clean, structured invoice data — already matched to the correct orders — and imports it into Stone Edge Order Manager with confidence.

KEY BENEFITS

• Eliminate Manual Invoice Entry – No more retyping invoice data from PDFs, emails, or vendor documents
• Stage Before You Import – Review and validate invoices before they enter Stone Edge Order Manager
• Save Time – Automatically extract and structure invoice data for faster processing
• Improve Accuracy – Reduce errors caused by manual entry and inconsistent vendor formats
• Match Invoices to Orders – Ensures invoices align with the correct orders or purchase orders
• Seamless Integration – Designed specifically for Stone Edge Order Manager workflows

HOW IT WORKS

• Invoice Intake – Receives invoices from email, FTP, and other supported methods including PDFs, Excel, CSV, scanned documents, and OCR
• Data Extraction – Extracts line items, quantities, unit costs, freight, discounts, and totals
• Order Matching & Validation – Matches invoice data to the correct order or purchase order and identifies discrepancies before import
• Invoice Staging – Presents invoices in a structured format for review before entering Stone Edge
• Batch Import into Stone Edge – Once reviewed, invoices are imported through the Stone Edge Order Manager invoice process. Invoices can also be automatically imported when using our Auto Order Importer product [LINK]

USE CASES

• Drop Ship Vendors – Automatically process vendor invoices and match them to orders before import
• Retailers with High Invoice Volume – Eliminate manual entry while maintaining control over invoice data
• Operations Teams – Review, validate, and import invoices efficiently without sacrificing accuracy